Registration Advising and GraduationReturn to Advisor’s Toolkit
Goal Setting, GPA Calculator & GPA Tracker
If you are able to meet with your advisees one-on-one, registration advising is a great opportunity to talk with students about goals they have set, opportunities they have considered, and the many resources they have at their fingertips. Your support can sometimes mean the difference as they make important decisions about their future. One goal a student may have set is a particular semester GPA or total GPA.
Dr. Jamila Simpson, Assistant Dean for Academic Programs, Student Diversity and Engagement, in the College of Sciences, has created a GradeTracker tool for students to use. See the tool and her helpful YouTube videos below.
- GradeTracker: Saving the File
- GradeTracker: Semester Summary
- GradeTracker: Setting Up a Class Grading Scale
- GradeTracker: Setting Up Percentages
- GradeTracker: Inputting Grades on Assignments
- GradeTracker: Converting from a Point System
Enrollment Calendar and Holds
All students will have a term advisement hold placed on their MyPack Portal accounts preventing them from enrolling in courses for the upcoming term(s) until that term advisement hold is released by their academic advisor or another individual in the student’s college.
Enrollment dates are placed on a student’s account and are based on a student’s total credit hours passed. Enrollment dates are the day and time in which the student is first allowed to enroll for the upcoming term(s). Students can visit the Enrollment Calendar to see the window of when they will be allowed to enroll. For a more specific date and time of when their enrollment window will open, students can visit MyPack Portal. Students may have other holds on their account preventing them from enrollment. Some students may have the opportunity to enroll earlier than their designated window. Click here to see additional holds and priority enrollment groups.
Find out from your college what a student must do before having his or her Term Advisement Hold released. Your Coordinator of Advising is great resource for this information.
When your advisee has completed all necessary steps to have their Term Advisement hold released, you can release that hold on MyPack Portal.
- MyPack Navigation > Student Information System homepage > Advising title > ‘Advisor Center’ menu item > ‘My Advisees’ tab > Release Holds
- Click here for additional MyPack Portal navigation instructions.
- Click here for a video on how to release a Term Advisement hold.
A helpful way to pull data on your advisees is to use the detailed advisee list function on MyPack Portal. Click here for a video on creating a detailed list of your advisees. This is especially useful when wanting to sort students by their enrollment date, especially for students who have early registration.
Key Registration Advising Resources
Some key resources you will want to bookmark or keep close to you during registration advising time are below.
- All courses taught at this institution are available in the NC State Course Catalog. To find if and when a course is offered in an upcoming semester, visit the NC State Class Search.
- The Explore Majors and Minors website is a great resource for students to learn more about the majors and minors NC State offers. This website highlights just the Academic Minors offered at this institution.
- The Semester-by-Semester Plans shows the general sequence and semester timeline of courses for each undergraduate major.
- Another important resource to bookmark is the General Education Program Category Requirements. This is a great website to send to students who are looking to take a GEP course.
NC State has a First Year Inquiry Program, which offers first-year students the opportunity to take a GEP course in a smaller classroom size (courses are capped at 19 students). These courses are also designed to enhance student’s critical and creative thinking skills. It is a great opportunity to engage with a faculty member as well. Be sure to pass along the FYI courses to your first-year students who may benefit from this experience.
Pack Planner is a planning tool students can use on MyPack Portal to assist them in planning their time to graduation. This tool can assist them in planning out co-curricular activities such as Study Abroad or Cooperative Education. It checks prerequisites and full-time enrollment as well. Some colleges utilize the Pack Planner during registration advising. Click here for a Pack Planner Tutorial.
Placement Credit and Placement Tests
Although Advanced Placement (AP) and International Baccalaureate (IB) scores are posted to a student’s Transfer Credit Report on MyPack, it is important to be aware of how those scores correlate to credit at NC State.
Students who wish to take a math course at NC State must have transfer or AP credit for a math course on their Transfer Credit Report in MyPack Portal, have completed the NC State Math Placement Test, or have taken the SAT Math Level II test. View this document from the Math Department to determine a student’s math placement.
Similarly, students who wish to take a chemistry course at NC State must either have transfer or AP credit for a chemistry course on their Transfer Credit Report in MyPack Portal or have completed the Chemistry Placement Exam.
Some students will be required to or willinging choose to pursue additional foreign language courses beyond NC State’s Foreign Language Proficiency requirement. Students may need to take a Foreign Language Placement Test to see what course they should begin in at NC State. All students wishing to take courses in the foreign language they studied in high school must take a Foreign Language Placement Test to determine their starting point. The Foreign Language Department offers placement tests in Chinese, Spanish, German, Latin and French. For all other languages, contact Dr. Dudley Marchi (firstname.lastname@example.org).
For certification of native fluency, students will need to contact Dr. Dudley Marchi (email@example.com) with their full name, NC State student ID number, major, student’s language of proficiency and a brief background on how this was achieved.
Enrollment Wizard: Adding Courses
Students add courses through the Enrollment Wizard on MyPack Portal. Students add courses to their Shopping Cart and enroll in courses, once their Term Advisement Hold has been lifted. Below are some helpful Enrollment Wizard videos.
- Video for students about registering on MyPack Portal for their first semester
- Video on Adding a Course: The Degree Audit as a Reference
- Video on Adding a Course: The Pack Planner as a Reference.
Some courses have restricted seats and prerequisites so be sure to remind students of this during their registration advising appointment. One college that restricts seats to students only in their major or minor is the Poole College of Management. They have created a helpful website outlining the process to add PCOM courses.
Students who aren’t able to enroll themselves in the appropriate MA, PY, or ST course due to issues with prerequisites, program, or other problems should be directed to the forms below.
Override Max Units
It is generally recommended that full-time students take between 15-17 credit hours each term to stay on track for a timely 4 year graduation. Students cannot enroll in more than 18 hours in the fall or spring semesters or more than 8 hours in the summer sessions without permission from their Academic Advisor. If approved, a student’s Academic Advisor can do a course override on MyPack.
Interest in Graduate Programs
Some students will have plans to pursue graduate school after their undergraduate career.
- For students interested in exploring health professions and applying to health care professional programs, refer them to Health Professions Advising.
- For students interested in pursuing a career in veterinary medicine, refer them to VetPAC.
- For students seeking guidance, information, and support regarding law school, refer them to Pre-Law Services.
- For students interested in applying to graduate school at NC State, refer them to The Graduate School.
- For students interested in a graduate certificate, refer them to the Graduate Certificates.
Courses Taken At Another Institution
It is not uncommon for students to take courses at another institution, perhaps over the summer in their hometown, and transfer the credit back to NC State.
NC State has created a Transfer Equivalency Database that is helpful to use to see how courses taken at another institution transfer back to NC State.
Some colleges or departments may utilize an internal form to approve summer courses taken at another institution. Here is an example of one of those internal forms.
- Here is a helpful document you can share with your students with reminders about taking classes at another institution. It is a nice checklist for them to ensure they know what their next steps are.
Keep in mind that NC State only accepts transfer credit with a grade of C- or better. Transfer credit does not impact a student’s NC State GPA. All transfer credit can be seen on MyPack Portal on the student’s Transfer Credit Report.
NC State partners with five other schools through the Inter-Institutional Program. Upon approval, enrolled degree-seeking undergraduate or graduate students may take courses at Duke University, North Carolina Central University, UNC-Chapel Hill, UNC-Charlotte or UNC-Greensboro.
With these alternative options to fulfilling degree requirements, it is important for students to remember residency for matriculation and graduation requirements.
Students Not Returning Next Semester
As you meet with one of your advisees, you may discover that this student does not plan on returning to NC State in the upcoming term.
- These students should initiate a Term Withdrawal in order to notify the university that they will not be attending for an upcoming Spring or Fall Term.
- Students can initiate this Term Withdrawal request through MyPack Portal: Student Homepage > Planning & Enrollment tile > Term Withdraw menu item.
Department Referrals During Registration Advising
- Cashier’s Office and Scholarships and Financial Aid Office
Throughout your registration advising appointment, students may ask about finances. Please refer them to the Cashier’s Office and/or Scholarships & Financial Aid Office. Here is a handout on scholarship and financial aid information from an Advisor Development Institute session.
- Academic Advising Services
Some students may not be thriving or are not satisfied in their current major. Considering referring them to Walk-In Advising through Academic Advising Services to discuss changing their major.
- Counseling Center
If students share or exhibit concerning behavior or share with you sensitive issues and struggles they are facing, consider referring them to the Counseling Center.
- NC State Cares
For students who are not responding to your communication or who you are simply concerned about, please consider submitting an NC State Cares referral.
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