FERPA, Changing Course Grading, Course and Term Withdrawals and Tuition SurchargeReturn to Advisor’s Toolkit
FERPA stands for Family Educational Rights and Privacy Act, which gives students certain rights to privacy of their education records and rights of access to their educational records.
- Click here for a FERPA reference guide for academic advising.
- Students can change their FERPA privacy settings at any time.
- General Counsel has additional FERPA consent forms.
- Click here for a video on FERPA guidelines for advising notes.
Changing a Course to Credit-Only or Audit
A student may have the option to change a course to credit-only (Satisfactory/Unsatisfactory). Please note that all General Education courses (except for Health & Exercise Studies courses) must be taken for a grade. In addition, most major-specific courses must be taken for a grade as well, some even require a specific minimum grade.
In order for a student to earn credit for a course that has been changed to Satisfactory/Unsatisfactory, that student must earn a grade of C- or better.
When possible, it is important to talk with a student about changing a course to credit-only or audit as it may impact Satisfactory Academic Progress, CODA, Financial Aid, etc.
Dropping a Course
The Academic Calendar contains all important dates for each semester.
If a student drops a course on or before Census Date, then the course will not appear on their transcript. They can drop this course on their own via MyPack Portal. The Academic Calendar contains all important dates for each semester.
If a student drops a course after Census Date, but before the Drop/Revision Deadline, then the course will appear on their transcript as a W (withdrawal). They can drop this course on their own via MyPack Portal. Students are limited to 16 hours of W’s during their undergraduate careers.
If a student wishes to drop a course after the Drop/Revision Deadline, they must complete a Schedule Revision Form. Some options on the Schedule Revision Form also require the student to complete a Supplemental Data Form.
- Click here for a video on dropping a course. This video contains important considerations students should consider when dropping a course.
- Click here for a step-by-step guideline for students to follow when editing a course.
To learn more, view the Adding and Dropping Courses Regulation.
Sometimes during a semester, a student may choose to withdrawal from all of their courses. After discussing these options with their Academic Advisor, a student can log-in to MyPack Portal to submit a Term Withdrawal. This is an online step-by-step process that walks the student through a series of questions and reminders. In some cases, a student may need to upload documentation.
A student who is granted a Term Withdrawal will most likely be Progress Deficient, which will require a student to submit an appeal in order to be eligible to continue their enrollment. W’s from a Term Withdrawal do not count toward the 16 hours of W’s allowed during the student’s undergraduate career.
If a student had an extenuating circumstance during a semester that may have impacted their academic performance, they are eligible to apply for a Retroactive Withdrawal. If approved, all courses for that respective semester will be withdrawals (W’s).
The University of North Carolina charges a 50% Tuition Surcharge to undergraduate students who take more than 4 years and 140 degree credit hours to earn a bachelor’s degree or more than 5 years and 110% of the necessary credit hours for officially designated Five-Year Programs.
There are reasons where a student can be waived from a 50% surcharge. If a student qualifies for one of those reasons, they can submit a Tuition Surcharge waiver.
You can look up how many credit hours are counting toward Tuition Surcharge for an individual student.
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