FERPA, Changing Course Grading, Course & Term Withdrawals & Tuition Surcharge

Return to Advisor’s Toolkit

FERPA

FERPA stands for Family Educational Rights and Privacy Act, which gives students certain rights to privacy of their education records and rights of access to their educational records.

Changing a Course to Credit-Only or Audit

A student may have the option to change a course to credit-only (Satisfactory/Unsatisfactory). Please note that all General Education courses (except for Health & Exercise Studies courses) must be taken for a grade. In addition, most major-specific courses must be taken for a grade as well, some even require a specific minimum grade.

In order for a student to earn credit for a course that has been changed to Satisfactory/Unsatisfactory, that student must earn a grade of C- or better.

When possible, it is important to talk with a student about changing a course to credit-only or audit as it may impact Satisfactory Academic Progress, CODA, Financial Aid, etc.

A student also has the option to audit a course and must fill out an audit request form.

Dropping a Course

The Academic Calendar contains all important dates for each semester.

If a student drops a course on or before Census Date, then the course will not appear on their transcript. They can drop this course on their own via MyPack Portal. The Academic Calendar contains all important dates for each semester.

If a student drops a course after Census Date, but before the Drop/Revision Deadline, then the course will appear on their transcript as a W (withdrawal). They can drop this course on their own via MyPack Portal. Students are limited to 16 hours of W’s during their undergraduate careers.

If a student wishes to drop a course after the Drop/Revision Deadline, they must complete a Schedule Revision Form. Some options on the Schedule Revision Form also require the student to complete a Supplemental Data Form.   

To learn more, view the Adding and Dropping Courses Regulation.

Term Withdrawal

Sometimes during a semester, a student may choose to withdrawal from all of their courses. After discussing these options with their Academic Advisor, a student can log-in to MyPack Portal to submit a Term Withdrawal. This is an online step-by-step process that walks the student through a series of questions and reminders. In some cases, a student may need to upload documentation.

A student who is granted a Term Withdrawal will most likely be Progress Deficient, which will require a student to submit an appeal in order to be eligible to continue their enrollment. W’s from a Term Withdrawal do not count toward the 16 hours of W’s allowed during the student’s undergraduate career.

Retroactive Withdrawal

If a student had an extenuating circumstance during a semester that may have impacted their academic performance, they are eligible to apply for a Retroactive Withdrawal. If approved, all courses for that respective semester will be withdrawals (W’s).

Tuition Surcharge

The University of North Carolina charges a 50% Tuition Surcharge to undergraduate students who take more than 4 years and 140 degree credit hours to earn a bachelor’s degree or more than 5 years and 110% of the necessary credit hours for officially designated Five-Year Programs.

There are reasons where a student can be waived from a 50% surcharge. If a student qualifies for one of those reasons, they can submit a Tuition Surcharge waiver

You can look up how many credit hours are counting toward Tuition Surcharge for an individual student.

Majors Exploration Series

All NC State undergraduates are invited to attend the Majors Exploration Series (MES): September Wed.,13th- Poole College of Management, 126 Witherspoon, 3-5:30 pm Thurs.,14th- College of Design,104 University College Commons, 3-5:30 pm Wed., 20th- College of Agriculture …read more.

University Tutorial Center

It’s not too early to begin thinking about using the services of the University Tutorial Center in the fall.

Free Career Assessments

Want to learn more about how your interests, values and skills relate to majors and careers?  Consider taking a career assessment such as Focus 2.  Counselors in the Career Development Center are available to answer …read more.