Advising Resources

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Advising Syllabus

An advising syllabus is an optional resource to have for your College/program. It can outline your advising philosophy, student learning outcomes, policies and expectations for advising, expectations of students, expectations of Advisors and more. Here is an example of an advising syllabus.

Advising Timeline

It may be helpful to create an advising timeline for your College/program for new hires, as well as to have a schedule of how advising operates in your office.

The University College Exploratory Studies program has created an advising timeline that may be helpful to view.

Advising Equations

How do you calculate what a student’s new cumulative GPA would be if their retroactive withdrawal was approved? What semester GPA does a student need to make for a desired cumulative GPA? Check out this handout of Advising Equations that explains how to answer these questions and more.

Advising Best Practices

It is important to establish some advising best practices in your College/program. It is important for your advisees to receive a consistent advising experience. Some examples of best practices may include:

  • Pick up your students on time.
  • Maintain appropriate eye contact and a welcome posture.
  • Give students your undivided attention – not answering emails, texts, typing on the computer, etc.
  • End the session with a friendly closing, summarizing the appointment and discussing action items.
  • Provide a clean and welcoming work-space for you and the student to use.

Here is an example of some Advising Best Practices.

Advising Meetings

Across the university, advising meetings are conducted differently to meet the needs of the College/program. It may be helpful to have a form or checklist of items to discuss or topics to address during advising meetings, whether those meetings are in-person, online, on the phone, etc.

The University College Exploratory Studies program created an Advising Meetings Checklist to utilize for their advising appointments. These checklists can provide a resource for taking notes. If your College/program is using GPS, putting notes in this online tool is essential. It is encouraged that students take ownership throughout the advising appointment by taking their own notes.

Advising Forms: Below 15 Hours & Below 12 Hours

It is often recommended for students to enroll in 15-17 hours each term to stay on track for a timely graduation. We know that some students may choose to enroll in less than 15 hours for a semester. In order for first-year students to understand the 15-17 hours recommendation, the University College Exploratory Studies program created a Below 15 Hours form. This form is used at the Advisor’s discretion if they would prefer documentation of why a student is taken a reduced load, or perhaps when the Advisor’s recommendation is not aligning with a student’s decision.

Similarly, if a student chooses to take (or drop) below 12 hours (full-time status) during a traditional semester, the University College Exploratory Studies program created a Below 12 Hours Form.

Advising Notes

Note-taking for advising meetings will vary. First, please take a look at a video on FERPA guidelines for advising notes.

Please view these advising notes guidelines as well. There are examples in this document of suggested ways to document action items and reminders, consequences, approved courses, referrals and more. There is also examples of things you should not include in your advising notes. This document is especially helpful to review before documenting notes during registration advising.


Some Advisors across campus may be utilizing our campus-wise tool, GPS.

Below are some how-to resources available for using GPS:

For questions regarding GPS, contact Gina Riccobono at

Advising Queries

Especially for Advisors across campus who have high advising loads, it may be helpful at times to run some advisor queries.

You can run the ‘Enrollment Request History Query,’ which shows successful add/drops/changes. In additional you can run the ‘Enrollment Request History Err Query,’ which shows the unsuccessful attempts. Directions on how to find these queries are here.

You can also run a query to see what courses each of your advisees is enrolled in. For directions on how to run this query on MyPack Portal, click here.

State Advisors Listserv

The State Advisors Listserve is a great source of information about face-to-face workshops, changes in programs, and new student success initiatives.  Departments on campus utilize the listserve to advertise classes and share updates to their curricula.

Advisor Training & Development

The Advisor Development Institute (ADI) offers faculty and staff a chance to demonstrate their commitment to teaching and advising at NC State. This comprehensive professional development program offers undergraduate advisors, advising administrators, and others opportunities for discussing how advising contributes to student success.

One program available to primary role advisors, faculty advisors, and coordinators of advising is the Advisor Academy. This two-day intensive workshop offered 3 times a year focuses on the conceptual, relational, and informational aspects of advising at NC State. The sessions allow participants to learn about University policies and resources and their application to specific advising situations.   

There are Advisor Roundtables that take place throughout the academic year. These monthly meetings focus on policy updates and information about new or changing programs. Topic sessions offer a look at a particular aspect of advising.

The ADI Certificate recognizes an individual’s commitment to development of advising expertise. There are two options for completing the certificate.  An Advanced Academic Advising Certificate is being piloted in Fall 2017.

ADI sessions are advertised through the State Advisors Listserv.   For questions concerning the Advisor Development Institute programs, please contact Donna Burton (

Majors Exploration Series

All NC State undergraduates are invited to attend the Majors Exploration Series (MES): September Wed.,13th- Poole College of Management, 126 Witherspoon, 3-5:30 pm Thurs.,14th- College of Design,104 University College Commons, 3-5:30 pm Wed., 20th- College of Agriculture …read more.

University Tutorial Center

It’s not too early to begin thinking about using the services of the University Tutorial Center in the fall.

Free Career Assessments

Want to learn more about how your interests, values and skills relate to majors and careers?  Consider taking a career assessment such as Focus 2.  Counselors in the Career Development Center are available to answer …read more.